Created on 03 March, 2026
Updated on 10 November, 2026
Privacy Policy
1. General information
The website https://www.chorus-project.eu/ is committed to protecting your personal data and respecting your privacy, in accordance with the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679).
This Privacy Policy explains what personal data we collect, how and why we process it, and what rights you have as a data subject.
This policy applies to personal data processed through this website. Where the website links to external websites or services managed independently by other organisations, their own privacy policies and data protection practices may apply.
Using this website does not, by itself, constitute consent to the processing of personal data. Where consent is required, including for non-essential cookies, it will be requested separately.
2. Data controller
The data controller responsible for processing personal data through this website is:
ERTICO – ITS Europe
Avenue Louise 523
1050 Brussels
Belgium
Email: info@chorus-project.eu
ERTICO – ITS Europe acts as the data controller for personal data collected and processed through the CHORUS website, including website enquiries, newsletter subscriptions and technical information generated during website visits.
The CHORUS Community of Practice (CoP) registration process is managed separately by PAVE Europe. PAVE Europe determines the purposes and means of processing personal data submitted through its registration form and is responsible for providing the relevant privacy information, responding to data subject requests and ensuring compliance with applicable data protection legislation in relation to that processing.
3. How we collect personal data
We collect personal data in the following ways:
a) Data you provide voluntarily
You may provide personal data when you:
- contact us by email or via a contact form,
- subscribe to a newsletter,
- Register for events or stakeholder activities managed through the website, where applicable.
This may include your name, email address, organisation, and the content of your message, as well as any other information you choose to provide.
b) Data collected automatically
When you visit the website, certain technical data may be collected automatically, depending on the website’s configuration and the services enabled, such as:
- IP address,
- browser type,
- operating system,
- date and time of access,
- pages visited and referring pages.
This data may be processed for technical, security and statistical purposes, subject to applicable data protection requirements and cookie preferences.
c) Community of Practice registration
The CHORUS website provides a link to an external registration form for the CHORUS Community of Practice (CoP). The form was created and is managed by PAVE Europe and is hosted on Microsoft Forms. It is not embedded in the CHORUS website.
The form may request personal data such as your full name, professional email address, organisation, job title, professional role, country and CHORUS target group. It also includes an acknowledgement relating to the CHORUS privacy notice and contact regarding CoP activities.
PAVE Europe manages the form and the personal data submitted through it. CHORUS website management provides the link to the form but does not manage or control the CoP registration data and does not receive or have access to the form responses.
For information about the processing of personal data submitted through the form, including its purposes, legal basis, recipients, retention period and your data protection rights, please consult the privacy information provided by PAVE Europe for the registration process or contact PAVE Europe directly at info@pavecampaign.eu or emails@pavecampaign.org.
Microsoft may also process technical or other information when providing the Microsoft Forms service, in accordance with its applicable terms, privacy documentation and the arrangements governing the form.
4. Purpose and legal basis of processing
Personal data processed through the CHORUS website may be used for the following purposes:
- ensuring the proper functioning, security, and maintenance of the website
- responding to enquiries and communications
- managing newsletter subscriptions
- analysing website usage to improve content and usability, where analytics tools are enabled
- complying with applicable legal obligations.
The legal basis for processing depends on the specific purpose and circumstances and may include:
- your consent (Article 6(1)(a) GDPR), where processing is based on consent;
- legitimate interests (Article 6(1)(f) GDPR), where applicable, such as operating and securing the website, provided these interests do not override your rights and freedoms;
- or compliance with legal obligations (Article 6(1)(c) GDPR), where applicable.
Where processing is based on consent, you may withdraw your consent at any time. Withdrawal does not affect the lawfulness of processing carried out before withdrawal.
Non-essential cookies and similar technologies are used only in accordance with applicable consent requirements and your cookie preferences.
The legal basis for processing personal data submitted through the CoP registration form is determined by the organisation responsible for that processing and is explained in the privacy information provided by PAVE Europe.
5. Cookies and analytics
This website may use cookies and similar technologies to ensure its technical operation, remember preferences and collect information about how the website is used.
Analytics
The website may use Google Analytics to collect information about how visitors interact with the website, such as pages visited, time spent on the website, and device and browser information.
The information collected is used to understand website usage and improve content and functionality. Where required by applicable data protection law, analytics cookies are used only after you have given your consent via the website’s cookie banner.
The actual analytics tools and settings used depend on the website’s current configuration. For more information about the information that is processed by Google Analytics please visit Google Analytics data privacy policy available here.
Embedded media
Some pages may include embedded video content hosted on YouTube. When such content is loaded, YouTube may collect technical data and use cookies or similar technologies in accordance with its own privacy practices.
Where required by applicable data protection law, non-essential embedded content is activated only after you have provided the necessary consent via the website’s cookie settings.
Further details about cookies are provided in the Cookie Policy.
6. Newsletter subscription
If you subscribe to our newsletter, we will process your email address and any additional information you voluntarily provide for the purpose of sending you the requested communications.
Newsletter subscriptions may be managed using a mailing service or newsletter management tool provided by a third party. Where applicable, the relevant service provider processes subscriber data in accordance with the arrangements governing that service.
You can unsubscribe at any time by using the “unsubscribe” link included in each newsletter, where available, or by contacting us directly at info@chorus-project.eu.
After unsubscribing, your details will no longer be used to send the newsletter, except where limited retention is necessary to record your preference, comply with legal obligations or prevent further unwanted communications.
7. Third-party content and plugins
Some pages of this website may include embedded video content provided by YouTube, a service operated by Google.
When you visit a page containing an embedded YouTube video, a connection to YouTube’s servers may be established. In this context, YouTube may collect technical information, such as your IP address and device information, and may use cookies or similar technologies in accordance with its own privacy practices.
Embedded video content is used to enhance the informational value of the website. Where required by applicable data protection law, non-essential content is loaded only after you have provided the necessary consent via the website’s cookie settings.
Further information about how YouTube processes personal data can be found in Google’s privacy policy.
This website may also contain links to external websites, such as LinkedIn, and external services, including the Microsoft Forms registration form for the CHORUS Community of Practice. Clicking on such links may redirect you to services that are not under the control of CHORUS website management.
Community of Practice registration form
The CoP registration form is created and managed by PAVE Europe and hosted on Microsoft Forms. CHORUS website management provides a link to the form but does not manage or control the personal data submitted through it.
Questions about the collection, use, sharing, retention or deletion of CoP registration data, and requests to exercise rights in relation to that data, should be directed to PAVE Europe. Users should consult the privacy information provided by PAVE Europe for the form before submitting their personal data.
The fact that the form is linked from the CHORUS website does not mean that CHORUS website management receives or has access to the submitted responses. Microsoft may process information in connection with providing the hosting service, subject to the applicable service terms and privacy arrangements.
We encourage visitors to consult the privacy policies of external websites and services before using them.
8. Your rights under GDPR
Under the GDPR, and subject to the applicable conditions, you may have the right to:
- Access your personal data;
- Request correction of inaccurate or incomplete data;
- Request deletion of your data;
- Request restriction of processing;
- Object to certain processing;
- Request data portability, where applicable;
- Withdraw consent where processing is based on consent.
You can exercise your rights concerning personal data processed through the CHORUS website by contacting info@chorus-project.eu.
For requests concerning personal data submitted through the CoP registration form, please contact PAVE Europe, as described in Section 7.
You also have the right to lodge a complaint with the competent supervisory authority:
Belgian Data Protection Authority
Rue de la Presse 35
1000 Brussels
Belgium
Email: contact@apd-gba.be
Website: https://www.dataprotectionauthority.be/
9. Data security and retention
This website uses HTTPS/SSL encryption to protect the transmission of data between your browser and our servers.
While no method of transmission over the Internet is completely secure, appropriate technical and organisational measures are implemented to protect personal data processed through the website against unauthorised access, loss or misuse.
Personal data processed through the website is retained only for as long as necessary for the purpose for which it was collected, taking into account applicable legal requirements.
For example, enquiry data may be retained for the time needed to respond and manage necessary follow-up. Newsletter data may be retained while a subscription remains active, subject to any limited retention required for unsubscribe records or legal obligations. Technical logs and analytics data, where applicable, are retained in accordance with the relevant technical arrangements and retention settings.
Certain project-related records may need to be retained after project activities end to meet applicable legal, contractual, grant-agreement, reporting, archiving or audit requirements, including requirements associated with European Commission funding. Where such retention applies, only the information necessary for the relevant purpose should be retained, with access appropriately restricted.
The retention period for personal data submitted through the CoP registration form is managed by PAVE Europe under its own applicable data protection arrangements. CHORUS website management does not determine or control that retention period.
10. Children’s data
Protecting children’s privacy online is important to us. This website is intended for a general and professional audience and is not specifically directed at children under the age of 13.
If you believe that a child has provided personal data through this website in circumstances where it should not have been collected, please contact info@chorus-project.eu so that the matter can be reviewed and appropriate action taken.
Cookie Policy
Last updated: October 2026
1. What are cookies?
Cookies are small text files that are stored on your device when you visit a website. They are widely used to make websites work efficiently, improve user experience and provide information to website owners.
Cookies may be set by this website (first-party cookies) or by third parties whose services are used on the website (third-party cookies). Similar technologies may also be used for related purposes.
2. How we use cookies
This website may use cookies and similar technologies for the following purposes:
- to ensure the website functions correctly,
- to remember user preferences and consent choices,
- to analyse how visitors use the website so we can improve its performance and content, where analytics tools are enabled,
- to display embedded content from third parties, such as video or media content.
Non-essential cookies and similar technologies are used only in accordance with applicable consent requirements and your cookie preferences.
The cookies and technologies actually used depend on the website’s current configuration.
3. Types of cookies we use
3.1 Strictly necessary cookies
These cookies are essential for the operation of the website. They enable basic functions such as page navigation, security and the storage of privacy preferences.
Where these cookies meet the applicable legal exemption, they do not require user consent.
3.2 Preference and consent cookies
These cookies may be used to remember your choices regarding cookie consent and other preferences you set on the website. They help ensure that your selections are respected during future visits.
Where preference cookies are not strictly necessary to provide a service you have requested, they are used in accordance with applicable consent requirements.
3.3 Statistics (analytics) cookies
These cookies help us understand how visitors interact with the website by collecting information such as pages visited, time spent on the site and general usage patterns.
Where analytics tools such as Google Analytics are enabled, the information collected may be used to improve the website’s performance and usability.
Where required by applicable law, analytics cookies are placed only after you have given your consent.
3.4 Third-party content cookies
Some pages of this website may include embedded content provided by third parties, for example video or media players such as YouTube.
When such content is loaded, third-party cookies or similar technologies may be used. These technologies may collect information about your interaction with the embedded content, subject to the provider’s privacy practices.
Where required by applicable law, non-essential third-party content and associated technologies are activated only after you have given the necessary consent.
The CoP registration form is hosted externally on Microsoft Forms. Providing a link to that form does not, by itself, mean that Microsoft Forms cookies are set on the CHORUS website. When you open the form, the external service may process information under its own privacy and cookie arrangements.
4. Managing your cookie preferences
You can manage or withdraw your cookie consent at any time via the cookie settings link available on this website, where provided.
You can also control and delete cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of this website and other websites you visit.
Where consent is required, you should be able to reject non-essential cookies as easily as you can accept them.
5. Legal basis for the use of cookies
- Strictly necessary cookies may be used without consent where they meet the applicable legal exemption and are necessary to provide a service requested by the user or to ensure the website’s essential operation.
- Non-essential cookies and similar technologies are used on the basis of your consent where consent is required, in accordance with applicable data protection and electronic communications legislation, including the GDPR and the ePrivacy rules implemented in relevant national law.
Where consent is required, it must be freely given, specific, informed and unambiguous. You may withdraw your consent at any time through the website’s cookie settings, where available.
6. More information
For more information about how we process personal data through the CHORUS website, please refer to our Privacy Policy.
If you have any questions about our use of cookies or personal data processed through the CHORUS website, you can contact us at:
Email: info@chorus-project.eu
For questions about personal data submitted through the Community of Practice registration form, please contact PAVE Europe.